Maximize AI Help: Consider ChatGPT your new choice

Maximizing AI Help: Think of ChatGPT as your new hire is from Rich Stone, CEO of EXPOCAD®.

In the rapidly evolving world of technology, we started with the simple yet groundbreaking Palm Pilot – a personal digital assistant (PDA) that fit in your pocket. Judging from today’s technology, it is far from a personal digital assistant. Now, AI models like ChatGPT are capable of handling complex tasks and conversations, indeed PDAs. However, despite these advances, many users still do not take full advantage of AI tools, often due to a lack of understanding of how to interact with them effectively, distrust, and incorrect answers.

Imagine hiring a new employee on day one. They have a wealth of general knowledge and potential but little knowledge of the company’s specific processes, culture, general institutional knowledge, or expectations.

Your new employee is standing next to you. You look at them and say, “Please get me some blue sticky notes from the pantry.”

Your new employee looks back at you blankly: 1) Where is the storage room? 2) More specifically, where does the sticky note go after being placed in the pantry? 3) Do they come in different sizes? What size? We often make assumptions about information that others may not have previously known.

“Where’s the storage room?”

“Okay. Well,” you say to your new assistant, “you’re right. The storage room is in the second hallway on the left. Turn left and there are four doors on the right. It says “Supplies” on the door.

New employees go looking for blue sticky notes after get off work. Of course, those other unanswered questions seep through the top once they arise. Size and location of storage room. They will try to find the yellow sticky note and return it to you. You look at the yellow note, it happens to be too small for the blue one. The store clerk tells you that the warehouse has more products than Staples, and that’s the best they can do. They don’t know where the blue sticky note is in the pantry.

Have you ever gotten a bad/weird answer from an AI? Without proper guidance, a new employee’s contribution may fall short of targets. The same principle applies to artificial intelligence like ChatGPT. You must provide clear, detailed instructions to unlock its full potential, just like mentoring a new team member.

importance of specificity

When you ask ChatGPT a vague question or issue a vague command, the response you receive may be equally vague or not exactly what you want. This is not because AI lacks capabilities; It doesn’t get enough guidance.

For example:

• Vague prompt: “Tell me about marketing.”

• Specific tip: “Provides a summary of the most effective digital marketing strategies for small businesses in the retail industry.”

First, the AI ​​has to guess what aspect of marketing you are interested in—strategy, history, trends, challenges? You gave it a clear goal in the second example, allowing for a targeted and valuable response.

Think like a mentor

Interacting with AI is like mentoring a new person:

1. provide context: Just like you would explain the background of the project to a new employee, give the AI ​​some setup.

• example: “I’m preparing a presentation for investors on renewable energy trends. Can you help summarize the key points of solar development over the past five years?”

1. Clear goals: Be clear about what you want to achieve.

• example: “Draft a polite email requesting a meeting with the potential client to discuss partnership opportunities.”

1. clarify assumptions: Don’t assume that AI knows your preferences or the nuances of your requests.

• example: “Write social media posts for LinkedIn announcing recent awards our company has received and highlighting our team’s hard work and dedication.”

Employing artificial intelligence as a personal digital assistant can revolutionize the way you work, learn, and communicate. By treating ChatGPT like a new employee who needs clarity and context, you can enable it to provide more accurate and valuable responses. The key is in your tips – be detailed, specific, and watch your “new hire” quickly become an integral part of your team.

accuracy: More accurate answers, closely aligned with your needs.

efficiency: Reduce time spent on follow-up questions or revisions.

productivity: Enhance the ability to perform complex tasks using artificial intelligence.

Remember, the quality of the answers you receive is directly proportional to the clarity of the questions you ask. So craft your prompts thoughtfully and unleash the full potential of AI help in your daily work.

The above is just one of many important steps to help you use artificial intelligence to increase productivity. And an added bonus – always use the paid version! For about $20 a month, you can get a personal assistant. This is a bargain!

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